Specialising in Hybrid Conferences and Events

At Cavendish Venues we offer expertise and many, many years of experience in:

• Video-Conferencing
• Hybrid Conferences & Events
• Virtual Conferences & Events
• Webcasting & Live Streaming
• Online Meetings
• HD recordings for on-demand viewing

Offered in our conference rooms in the City of London and West End (Oxford Circus). We can arrange these solutions in rooms holding from 2 to 270 attendees. We are the leading chain of hybrid event venues offering fully interactive and engaging virtual experience to supplement the physical event.

Superb Customer Service

No two events are identical and that is why we offer a dedicated specialist project manager to all hybrid conference bookings to steer the organisers through the technical aspects of their hybrid event.  Our knowledge along with many customer service awards will ensure your hybrid event with us is a great success.

What Can We Offer?

Hybrid event is a combination of conference at a physical location and “virtual” online component for remote attendees, a successful hybrid event will connect these elements seamlessly and will reach wider audiences with tailored messages and memorable experiences.

To run a hybrid event you will need 3 elements:

– Audio Visual Package – projector & screen, microphones, speakers, switcher, technician and other bits you would normally use to run your conference or event

– Capture & Streaming Equipment – cameras, streaming laptop, mixers, encoders, recorders etc

– Virtual Platform – Glisser, Remo, Zoom, Bluejeans, Teams, Hopin etc

We’d be delighted to offer all of the above or if have your own preferred streaming supplier and platform, you are welcome to bring them along.

Our preferred virtual platform is Remo, one of the best virtual platforms in the industry, which offers possibilities of custom branding, virtual sponsor tables, polling integration, breakout rooms and group sessions, Q&A on stage – where guests can ask questions via video and not just by text and most importantly – networking facility. We believe your virtual guests should be able to network with speakers and guests during breaks just the same as they would in the venue and Remo offers just that – your virtual networking suite where guests can network in groups via video chat.

We understand that no two conferences or events are the same, not every event will need a full set of items, so we’ve broken down our packages and you can build your own event starting from basics:

• 4 sponsor position layout @ £120
• Additional sponsors @ £120 each
• Practice session for virtual platform @ £120 p/hr
• Additional laptop for all presentation media alongside camera display @ £100
• Sli.do polling interaction @£180
• (no fee if customers choose to use own accounts or other third party apps) 
• Default floor plan with 8 delegates around a networking table @ £60
• Website skin design with custom tabs @ £450
• Internet Clicker virtual remote (smart phone required) @ £20
• Custom Remo conference floor plan design and creation with up to 8 attendees around each networking table @ £450
• 2^nd Remo virtual conference venue (link) for breakout sessions including audio visual support @ £570   
• Pro camera and tripod with camera operator and additional switching equipment NX5, comms and microphone @ £720
• Prestige capture package complete with pro camera and tripod, VR50 1080P encoder and back up recording, dedicated streaming engineer @£1,050

ALL PRICES SUBJECT TO VAT

Advantages of a Hybrid Conference:

A virtual or hybrid conference can have many positives and negatives compared to a physical event; many thousands of words have been written about hybrid events. While nothing beats face-to-face interaction, hybrid conference is the next best thing. Here are some advantages to hosting a hybrid event:

• Sustainability – saved travel miles, no printed collateral (on average one virtual event saves approximately 36,000 sheets of paper just by using digital content), less water and food waste, saved electricity and lots more!
• Reaching wider audiences – delegates can easily join your conference from anywhere in the world, without having to think about travel arrangements and allowing organizers to get everyone to participate, no matter where they are based.
• Less time consumption – removing the need to travel and spending less time away from the workplace, it would only benefit your overseas delegates and their organisations.
• Easily measurable results – virtual event platforms gather a lot of data on your event performance and delegates traffic, which can be easily tracked and exported into performance reports.

We have written much about this, you can find our relevant blogs HERE

We can offer hybrid event services in our conference rooms seating from 2 to 270 attendees, in the City of London including Fenchurch Street and Aldgate to the West End including Oxford Circus, Marylebone, Warren Street and Bond Street.

All prices quoted are subject to VAT.

CONTACT US for further details

If you are looking for a venue to run your hybrid event, look no further! Our conference centres have the all the space you need! Whether you’d like to combine a physical event with a virtual event, we have everything you need – event space, AV team, latest tech, customer service skills and most of all the experience!

These are the hybrid event options we offer as part of your event:

• Hybrid conferences
• Hybrid exhibitions
• Hybrid meetings
• Hybrid training courses
• Hybrid workshops
• Hybrid career fairs
• Hybrid AGMs
• Hybrid product launches
• Hybrid lectures