Specialising in Hybrid Conferences and Events

Whether you want to hold a conference, meeting or any other hybrid events we at Cavendish Venues have you covered. Combine both a physical event with further online attendees to deliver a hybrid event for full flexibility. We are among the leading hybrid event venues in London and our offering includes the most interactive hybrid events solutions you can find!

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At Cavendish Venues we offer expertise and many, many years of experience in:

  • Video-Conferencing
  • Hybrid Conferences & Events
  • Virtual Conferences & Events
  • Webcasting & Live Streaming
  • Online Meetings
  • HD recordings for on-demand viewing

Offered in our conference rooms in the City of London and West End (Oxford Circus). We can arrange these solutions in rooms holding from 2 to 270 attendees. We are the leading chain of hybrid event venues offering fully interactive and engaging virtual experience to supplement the physical event.

Superb Customer Service

No two events are identical and that is why we offer a dedicated specialist project manager to all hybrid conference bookings to steer the organisers through the technical aspects of their hybrid event.  Our knowledge along with many customer service awards will ensure your hybrid event with us is a great success.

What Can We Offer?

Hybrid event is a combination of conference at a physical location and “virtual” online component for remote attendees, a successful hybrid event will connect these elements seamlessly and will reach wider audiences with tailored messages and memorable experiences.

To run a hybrid event you will need 3 elements:

– Audio Visual Package – projector & screen, microphones, speakers, switcher, technician and other bits you would normally use to run your conference or event

– Capture & Streaming Equipment – cameras, streaming laptop, mixers, encoders, recorders etc

– Virtual Platform – Glisser, Remo, Zoom, Bluejeans, Teams, Hopin etc

We’d be delighted to offer all of the above or if have your own preferred streaming supplier and platform, you are welcome to bring them along.

Our preferred virtual platform is Remo, one of the best virtual platforms in the industry, which offers possibilities of custom branding, virtual sponsor tables, polling integration, breakout rooms and group sessions, Q&A on stage – where guests can ask questions via video and not just by text and most importantly – networking facility. We believe your virtual guests should be able to network with speakers and guests during breaks just the same as they would in the venue and Remo offers just that – your virtual networking suite where guests can network in groups via video chat.

Hybrid Events | Hybrid Conferences | Hybrid Meetings | Hybrid Conference Venues | Cavendish Venues

We understand that no two conferences or events are the same, not every event will need a full set of items, so we’ve broken down our packages and you can build your own event starting from basics:

REMO HYBRID PACKAGE

(Only available in Cavendish Auditorium, Hallam Council Chamber and America Square Ludgate Suite)

Value capture package – with locked camera views of the stage (complementary till the end of June 2021, then £350 ex vat )

Streaming laptop, capture device and signal transmission

Remo virtual venue platform set up and link creation

Customable landing page, default floor plan with 6 delegates around a networking table and bandwidth for remote attendees as stated:

1 Floor: Up to 100 ATTENDEES             £600

2 Floors: Up to 200 ATTENDEES           £720

3 Floors: Up to 300 ATTENDEES           £840

4 Floors: Up to 400 ATTENDEES           £960

5 Floors: UP to 500 ATTENDEES           £1,080

6 Floors: Up to 600 ATTENDEES           £1,200

7 Floors: Up to 700 ATTENDEES           £1,320

8 Floors: Up to 800 ATTENDEES           £1,440

Dedicated streaming engineer                  £350

(this technician is additional to the audio visual operator taking care of the in-house conference-technical assistance for attendees)

Additional Options for Expanded Services:

  • 4 sponsor position layout @ £120
  • Additional sponsors @ £120 each
  • Practice session for virtual platform @ £120 p/hr
  • Additional laptop for all presentation media alongside camera display @ £100
  • Sli.do polling interaction @£180
  • (no fee if customers choose to use own accounts or other third party apps) 
  • Default floor plan with 8 delegates around a networking table @ £60
  • Website skin design with custom tabs @ £450
  • Internet Clicker virtual remote (smart phone required) @ £20
  • Custom Remo conference floor plan design and creation with up to 8 attendees around each networking table @ £450
  • 2nd Remo virtual conference venue (link) for breakout sessions including audio visual support @ £570   
  • Pro camera and tripod with camera operator and additional switching equipment NX5, comms and microphone @ £720
  • Prestige capture package complete with pro camera and tripod, VR50 1080P encoder and back up recording, dedicated streaming engineer @£1,050

ALL PRICES SUBJECT TO VAT

Best Hybrid Event Solutions in London | Hybrid Conference Venues in London | Hybrid Events with Cavendish Venues

HYBRID PACKAGES IN OUR MEETING ROOMS

Blackmagic ATEM Package 1 – Encoder/switcher, Streaming Laptop, HD Locked Off Camera with Tripod and all necessary converters @ £385

Additional laptop for 2nd feed to allow static display of all presentation media alongside camera display, including capture device and signal transmission @ £100

Remember to book your AV Operator –  (dedicated webstream engineers also available see above section for optionals) @ £350

PA System (price from)  @ £150

Would like to add an interactive hybrid package? Not a problem…

REMO HYBRID PACKAGE includes customable landing page, default floor plan with 6 around a networking table and bandwidth for remote attendees:

1 Floor: Up to 100 ATTENDEES             £600

2 Floors: Up to 200 ATTENDEES           £720

3 Floors: Up to 300 ATTENDEES           £840

4 Floors: Up to 400 ATTENDEES           £960

5 Floors: UP to 500 ATTENDEES           £1,080

6 Floors: Up to 600 ATTENDEES           £1,200

7 Floors: Up to 700 ATTENDEES           £1,320

8 Floors: Up to 800 ATTENDEES           £1,440

Just want streaming equipment for smaller events where operator is not required? Then book BlackMagic Package 2, which is perfect for Zoom, Teams, Skype and many more….

BlackMagic ATEM Package 2 – set up technician, Atem Mini, Web Camera and 2 desk mics (customers to provide own laptop and content delivery network/video meeting account) @ £350

ALL PRICES SUBJECT TO VAT

Hybrid Events | Hybrid Conferences | Hybrid Meetings | Hybrid Conference Venues | Cavendish Venues


Advantages of a Hybrid Conference:

A virtual or hybrid conference can have many positives and negatives compared to a physical event; many thousands of words have been written about hybrid events. While nothing beats face-to-face interaction, hybrid conference is the next best thing. Here are some advantages to hosting a hybrid event:

  • Sustainability – saved travel miles, no printed collateral (on average one virtual event saves approximately 36,000 sheets of paper just by using digital content), less water and food waste, saved electricity and lots more!
  • Reaching wider audiences – delegates can easily join your conference from anywhere in the world, without having to think about travel arrangements and allowing organizers to get everyone to participate, no matter where they are based.
  • Less time consumption – removing the need to travel and spending less time away from the workplace, it would only benefit your overseas delegates and their organisations.
  • Easily measurable results – virtual event platforms gather a lot of data on your event performance and delegates traffic, which can be easily tracked and exported into performance reports.

We have written much about this, you can find our relevant blogs HERE

We can offer hybrid event services in our conference rooms seating from 2 to 270 attendees, in the City of London including Fenchurch Street and Aldgate to the West End including Oxford Circus, Marylebone, Warren Street and Bond Street.

All prices quoted are subject to VAT.

CONTACT US for further details

If you are looking for a venue to run your hybrid event, look no further! Our conference centres have the all the space you need! Whether you’d like to combine a physical event with a virtual event, we have everything you need – event space, AV team, latest tech, customer service skills and most of all the experience!

These are the hybrid event options we offer as part of your event:

  • Hybrid conferences
  • Hybrid exhibitions
  • Hybrid meetings
  • Hybrid training courses
  • Hybrid workshops
  • Hybrid career fairs
  • Hybrid AGMs
  • Hybrid product launches
  • Hybrid lectures
Bookings & Enquiries

Whether you need help planning your event, have a question about one of our venues or want to make a booking, our friendly Venues Team are here to help.

+44 (0)20 7706 7700

Book Online

Our Day Rate Includes:
  • Room hire
  • Continental breakfast
  • 3 course lunch in private room
  • Unlimited tea and coffee
  • Still & sparkling water
  • Flip charts

We've Hosted Events For

  • Wells Fargo
  • NHS
  • St James's Place Wealth Management
  • The Building Societies Association
  • Experian
  • Accenture

“Very many thanks for all your efforts today in making our meeting run smoothly. It went well from a technical point of view and the venue team were really helpful.
This the first hybrid meeting in this style that we have de…

Medivents

22nd June 2021

“I also wanted to say a big thank you to the team at Hallam Conference Centre and the booking team. We’ve used Cavendish twice in the last couple of months for our Board meetings, and everything has gone so smoothly from arrival…

Institute of Export

2nd June 2021

“I didn’t get a chance to thank you today – the meeting room was perfect”

Bionic

20th April 2021
11 delegates
Bookings & Enquiries

Whether you need help planning your event, have a question about one of our venues or want to make a booking, our friendly Venues Team are here to help.

+44 (0)20 7706 7700

Book Online

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