Planning the Perfect Meeting in the City : A Guide
The City of London has been synonymous with business success and achievement for hundreds of years. As a world famous hub of commerce that is home to thousands for international corporations it’s also the perfect venue for business meetings and events. Every year we host hundreds of meetings at our London venues so we’ve put together a simple guide to help you plan the perfect meeting in the City.
Timing is important to a successful meeting so it’s important to get specific about your schedule early on in planning. For example starting at 7.30am for a breakfast meeting can help minimise disruption to the normal working day. For the same reason late-afternoon can also work well, followed by drinks and canapés to turn it into more of a social event.
Set a Date
Everything revolves around the date of your meeting. Ideally you want to have three potential dates in mind so that you can compare availability and prices across the board. Try to include different days of the week for maximum flexibility. For City venues Mondays and Fridays tend to be more economical, but consider how this may impact attendee availability.
Be realistic about numbers as this can make a lot of difference to size of meeting room required, which will impact your budget. Consider the ideal seating layout, will it be boardroom, classroom, theatre, U-shape etc. as this will often determine room capacity. For each of our conference venues we provide some handy floorplans to see the different meeting room layouts. If you require something a bit different, do get in touch and we can help plan your meeting room layout.
With technology evolving every day and playing an increasing role in meeting and events, it is important to get it right on the day. Know what your meeting’s technology requirements are communicate them to your host venue. At Cavendish we can cater for everything from audio re-enforcement and data projectors to full video conferencing and simultaneous translation.
Look at different options to make your meeting more interesting and memorable to delegates. At our City venue, America Square we have the original remains of the London Wall running through the building, making a very unique backdrop to the events we host. Themes can also work well to bring a element of fun to your event, whether it’s something simple like LCD lighting in the corporate colours or catering themed to match your meeting topic, break the ice and connect with you attendees with laughter.
We’re Here to Help
The team here know our venues better than anyone else and their advice can really help you arrange the perfect City meeting. Starting with a site visit we can walk through your plans for the day and help tie-down any remaining details, so please do get in touch.
At Cavendish Venues we are committed to exceeding your expectations, and with over 93% repeat business we know we're doing something right!